OLPH Junior Beta Club
OLPH Beta Club Constitution and Beta Club By-Laws
CONSTITUTION AND BY-LAWS FOR THE LOCAL CHAPTER OF
THE NATIONAL JUNIOR BETA CLUB OF
Our Lady of Perpetual Help Catholic School
505 S. Moore Road
Chattanooga, TN 37412
THE NATIONAL JUNIOR BETA CLUB
151 BETA CLUB WAY
SPARTANBURG, SC 29306-3012
Established Fall 2016
Article I NAME
The name of this organization shall be the Our Lady of Perpetual Help Catholic School chapter of the National Junior Beta Club.
Article II PURPOSE
The purpose of this organization shall be the promotion of scholarship, leadership, and good citizenship at the Our Lady of Perpetual Help Catholic School. This organization also promotes ideals of honesty, service, morality, ethical conduct. The Beta Club rewards meritorious achievement, and encourages and assists students in continuing their education after high school.
Article III MEMBERSHIP
The membership of this organization shall be drawn from among the students of the 6th, 7th, and 8 th grades of the Our Lady of Perpetual Help Catholic School, who because of their worthy, commendable attitude, upright character, good mentality, and creditable achievement, have been approved for membership by the executives head of the Our Lady of Perpetual Help Catholic School; provided, of course, that these students meet the requirements as set forth in the By-Laws of this organization as appended herein below.
Article IV OFFICERS
All members will be allowed to run for office. In order for a student to be eligible to run for office, he/she must go through an interview process with the sponsors to ensure that he/she understands the responsibilities of that particular office. Junior Beta Club has four elected positions: President, Vice-President, Secretary, and Treasurer.
The duties of the President shall be: to preside at all club meetings, to appoint the committees of the chapter, to represent the organization when necessary, to maintain order of all members during meetings and club activities, to administer the policies as laid down in this constitution and its By-Laws, and to assist sponsors in discussing and administering the affairs, activities, and service projects of this chapter. He/She will be in charge of organizing and maintaining fundraisers for the chapter.
The duties of the Vice-President shall be: to preside at meetings when the President is absent or unable to perform the duties of the office, to represent the organization when necessary, to assist the President in maintaining order of all members during meetings and club activities, to assist the President and sponsors in discussing and administering the affairs, activities, and service projects of this chapter, and to organize club entries for the State Convention. He/She will be in charge of organizing service projects.
The duties of the Secretary shall be: to keep and maintain accurate records of all membership, attendance records, status, and service points, to record the minutes of all club meetings, to carry on all necessary club correspondence including publicizing any Beta Club events, and to assist the President, Vice-President, and sponsors in the general affairs of this chapter.
The duties of the Treasurer shall be: to keep and maintain complete, accurate records of all financial matters pertaining to this organization as deemed appropriate by the sponsors of the club, to receive and disburse the funds of the organization, to submit written reports on the financial status of the club, to provide written acknowledgment of all money received, and to assist the President, Vice-President, Secretary, and sponsors in the general affairs of this chapter.
The President, upon approval of the executive committee, shall appoint a Historian, a Reporter, and a Sergeant-at-Arms: and any other elected office vacated prior to the end of the academic school year. The duties of the Historian shall be: to serve as the Reporter-elect for the upcoming school year. In essence, this position is a two-year post serving as Historian for the first year and automatically proceeding to Reporter during the second year. The office of Historian may or may not be chosen at the same time as the remaining appointed offices as apprentices must gain active membership before consideration for this position. In addition to assisting the Reporter, The Historian may also be required to assist the Secretary in maintaining club records for future reference.
The duties of the Reporter shall be: to assist the Secretary in publicizing any Beta Club events. This may include press releases for local and state newspapers, radio and television, as needed. The Reporter will photograph all club events and collect and preserve mementos of each academic school year.
The duties of the Sergeant-at-Arms shall be: to enforce parliamentary procedure and to regulate behavioral standards at all meetings.
All elected and appointed officers are expected to participate in all Junior Beta Club functions. If extenuating circumstances, other than illness, prohibit an officer from attending an event, said officer should present a pre-arranged petition to the Vice-President in order to gain an excused absence from the Executive Committee.
Officers that become inactive for any reason shall be reinstated, once eligible, as active members. They will lose the privilege of their office unless extenuating circumstances are brought before the Executive Committee and accepted by the President and a majority vote of the remaining officers.
Article VI AMENDING THE CONSTITUTION The Constitution of this organization may be amended by a two-thirds vote of the active membership at any meeting where a quorum is present, provided that notice of the proposed amendment has been given at a previous meeting.
Article I: Time and Place of Meetings
The time and place of meetings of this chapter of National Junior/Senior Beta shall be decided upon only after consultation with, and upon the approval of, the executive head of Our Lady of Perpetual Help Catholic School. The time of the meetings of this chapter of National Junior/Senior Beta shall be the beginning of the middle school lunch period. The place of the meetings of this chapter of National Junior/Senior Beta shall be in a sponsor’s classroom during middle school lunch period unless otherwise noted.
If meetings must be extended in order to meet certain deadlines, times shall be posted or announced prior to said meetings. Committee meetings will be scheduled at the discretion of the chairperson as outlined above.
Article II: Standards of Meetings
Club members should inform parents of commitments prior to the day of scheduled events. No phone calls will be permitted in regard to general membership meetings. A online calendar will be provided to each member.
Prior to each event, students that are regular after-school care participants should inform the proper supervisor of their planned attendance.
Members are expected to attend all meetings. If a member misses more than one meeting during school hours (with an unexcused absence), that member will be dismissed from the Junior Beta Club.
Members are expected to arrive promptly and attend the duration of the meeting. If this is not possible, prior written notification and excuse must be provided at least three (3) days prior to said meeting for approval by the Executive Committee. Otherwise, the member will be considered absent for the entirety of the meeting.
If illness or family emergency prohibits a member from attending a scheduled meeting, a letter explaining the absence should be provided to the Executive Committee within one week of the missed meeting. Members are expected to conduct themselves in a professional manner at all times. If disciplinary action becomes necessary, the Sergeant(s)-at-Arms may levy fines accordingly.
Members are also expected to have exceptional behavior in school, at all school-related functions, and at any other time where members represent our school and/or The National Junior Beta Club. Therefore, if members demonstrate inappropriate behavior at these times, they can be dismissed at the sponsors’ discretion. Inappropriate behavior includes, but is not limited to, disrespect, lying, stealing, cheating, and/or fighting. (Please refer to the Code of Honor.)
Code of Honor
“Our mission is to develop leaders of character. A leader of character knows what is right, and possesses the moral courage to act on that knowledge. The principles of truthfulness, fairness, respect for others, and a personal commitment to maintaining values constitute that fundamental ideal know as the Spirit of the Code. A leader of character will apply the spirit of the code when making decisions involving ethical dilemmas.” –West Point Military Academy
Students who have agreed to become members of the Our Lady of Perpetual Help Catholic School chapter of the National Junior Beta Club must adhere to this Code of Honor. This Code of Honor establishes standards and expectations for student behavior and expresses the ethical and moral standards of the National Junior Beta Club. It requires that each student acts with integrity in all activities and that each student holds his/her peers to the same standard.
Students: Must sign the form stating that you fully understand the OLPH Junior Beta Club Code of Honor and pledge to uphold its principles to the best of your ability.
Parents: Must sign the form stating that you have fully explained the meaning of the OLPH Junior Beta Club Code of Honor to your child and that you are satisfied that he/she fully understands the principles behind it.
Article III: Quorum
A quorum of this organization shall be constituted by a majority of the membership. No action may be taken which is binding upon the membership unless a quorum is present. However, certain matters—such as a discussion of means of taking in new members, the presentation of a program, etc.—may be carried on at a regular or special meeting without a quorum being present.
Article III: Standards of Membership
Standards of membership in the Our Lady of Perpetual Help Catholic School chapter of National Junior/Senior Beta must conform to the general features as laid down in the national constitution, and in all cases must be approved by the executive head of the middle school. Membership is a privilege and not a right.
Since the purpose of this organization is to select, honor, and encourage students possessing the essential requirements, it shall be within the province of the administration of each school to set up such local standards of membership as shall best serve to bring together in the chapter students who merit distinction because of these qualifications.
The grade levels from which members may be drawn shall be 6th, 7th, and 8th grades. The scholastic requirements for membership in this chapter of National Junior/Senior Beta shall be that the students maintain all A’s and B’s in all core and elective classes at the end of each quarterly grade period. The behavioral requirements for membership in this chapter of National Junior/Senior Beta shall be that a student may not earn more than 1 disciplinary point for the entire school year. **Please note: Merit points are a school disciplinary policy; however, merit points are not considered when determining the eligibility for Beta Club. Membership is a privilege and not a right.
Article IV: Induction of Members
The induction of new members into the membership of this chapter of National Junior/Senior Beta shall be one of dignity appropriate to the ideals of the organization.
At the Induction Ceremony, the candidates who are being inducted into membership shall be asked to subscribe to the pledge of the national organization.
At all induction exercises the superintendent and/or principal of the local school, the president of the club, or some designated leader shall outline in a brief talk the purposes and objectives of the club. This leader shall read the pledge slowly, having the inductees repeat each line.
The newly inducted members shall then be presented their certificates and membership cards and declared duly elected to full membership in the organization.
I hereby declare that I shall always strive to be honest and truthful at all times to maintain a creditable scholastic record; to be of service to my teachers and fellow men; to conduct myself in an ethical and moral manner to reflect credit upon my school and community.
Ducamus aliis serviendo “Let us lead by serving others.”
Article V: CLASSIFICATIONS OF MEMBERSHIP
There shall be six classifications of membership. These classifications shall designate the current status of each member according to scholastic and disciplinary merit.
A. Active Membership: An active member shall include any member in good standing who has paid club dies and any applicable reinstatement fees. Active members have the right to vote and participate fully in all Junior Beta Club functions. Each active member must participate on one committee and participate in various service projects as outlined below.
B. Probationary Membership: A probationary member is an active member who fails to maintain the scholastic or disciplinary standards of membership, unless severe behavioral deficiencies cause immediate grounds for termination (see dropped membership, below).
Probation shall result if the student:
1. Receives below a “B” at the end of a quarterly grade period.
2. Receives a discipline point.
A probationary status member will retain the right to attend meetings, however will forfeit the right to attend club functions, vote, and serve on their designated committee for the duration of the probation. The probation period will last for one quarter.
If a member is placed on probation for academic reasons, the member must bring their average grade up to a “B” or above by the end of the probation term.
If a member is placed on probation for disciplinary reasons, the member will serve a probation period of 9 weeks beginning on the date of the disciplinary infraction.
A probationary status member will return to full active status upon regaining the scholastic requirement and/or disciplinary requirement. If the student does not bring the scholastic/academic status up at the end of the quarter, that member will be placed on probation for a second quarter. If the student earns an additional discipline point or points during the probation status, that member will be placed on inactive membership.
C. Inactive Membership:
A member shall be assigned an inactive status if the student:
1. Is placed on the school ineligibility list for any grading period due to receiving: a. A grade of “D” or below in any one class for any grading period b. Earns an additional discipline point(s) during the 9-week probation status.
2. A grade of “C” or below in two or more classes during the same grading period.
3. Remains, for any reason, on probation for more than two consecutive quarters.
4. Has failed to pay dues after a reasonable amount of time
5. Excessive fines due to behavior at Junior Beta Club functions
6. Is absent from two meetings during the academic year unless the student: a. Provides written notification of the intent to be absent to the Executive Committee at least three days prior to the meeting. b. Provides a written explanation of illness or family emergency to the Executive Committee within one week after the said meeting.
An inactive member loses the right to vote or to participate in any official Junior Beta Club event until the student achieves academic and behavioral excellence within the acceptable parameters of active membership.
An inactive member may be reactivated only after the approval of a petition to the Executive Committee. If the inactive status was a result of nonacademic/behavioral cause, a member may petition for immediate reinstatement by presenting a written apology to the Executive Committee.
Any member reinstated to full active status will not be required to pay the National Certificate fee again, BUT WILL BE CHARGED A LOCAL REINSTATEMENT FEE OF $5.00.
Certain conditions may be imposed by the Executive Committee upon a reinstated member such as, but not limited to the following:
1. Fulfillment of additional service points.
2. Limited participation in club functions such as field trips and out-of-class activities.
D. Dropped Membership:
A member shall lose all rights and privileges of membership if:
1. The student remains in an inactive status for more than four academic grading periods.
2. Misses more than one meeting with an unexcused absence.
3. Accumulates more than 10 excused and/or unexcused absences for the school year.
4. The club sponsor(s) and the executive head of Our Lady of Perpetual Help Catholic School consider the moral or disciplinary actions of the student to be wholly inconsistent with the purpose of this organization
5. The student provides written notification of desire to have his membership terminated. If, and when, a member is dropped from membership, a record of this action shall be relayed to the National Junior Beta Club immediately.
Article VI: Service Hours
As soon as possible after its activation in the fall semester of the school year, this chapter of National Junior/Senior Beta will undertake a program of service which will be of benefit to the Our Lady of Perpetual Help Catholic School. This project shall be decided upon only after consultation with, and upon approval of, the executive head of the school. Members will be required to earn 10 service hours outside of established OLPH Beta Club sponsored service projects. All OLPH Beta Club sponsored events are mandatory unless a physician's note is provided or pre-approval for an absence is submitted to the OLPH Beta Club Sponsors. If service outside service hours are not completed by the end of the school year, those members will be placed on probation for the first quarter of the following school year. For 8th grade members who do not complete their service hours, they will not receive their Beta Club graduation distinction.
Article VII: Local Dues and Assessments
The local dues of this chapter of National Junior/Senior Beta shall be $10 per year. New members are required to pay for a one-time State fee to the National Junior/Senior Beta of $15. Therefore, new members will be billed a total of $25. Assessments may be made upon the membership to defray the costs of special undertakings.
Article VIII: Field Trips
Club members wishing to attend the National Junior Beta Club State Convention must be active members of this chapter. If a student becomes inactive after fees have been assessed, students will not be allowed to attend the Convention and all money will be forfeited. Students that attend the State Convention must participate in at least one academic competition or group project. These projects will be determined at the beginning of each school year. Any Junior Beta Club member that misses school to attend the State Convention, a Leadership Academy, or any other Field Trip must complete make-up work within a certain amount of days as designated by the Our Lady of Perpetual Help Handbook, except when die dates have been assigned in advance for things such as reports and projects. Individual teachers may extend certain deadlines, but it is the responsibility of the student to complete this work as agreed.
Article IX: Amending the Bylaws
The bylaws of this chapter of National Junior/Senior Beta may be amended by a majority vote of the membership, provided such proposed amendment is approved by the sponsors and chapter officers prior to the first meeting of the school year.